Secretary
The crew Secretary:
- Serves as the communications officer and,
in that position, manages all communications and publicity for the crew
- Maintains crew membership and attendance records
- Handles crew correspondence and minutes
- Coordinates crew publicity through local media, crew newsletters, and the
crew's telephone network
- Approaches Venturing in a spirit of fun, and seeks to reflect this spirit
in the publicity and communications of the crew
Effective
communication is a key ingredient in any organization. As the crew
secretary, you are primarily responsible for the communication that needs to
be put into writing — correspondence, records, and minutes
showing decisions, plans, and publicity. It is up to you to ensure that
everyone has the right information.
You keep minutes of officers
meetings and crew meetings, which include group decisions and actions taken by
officer. You
record the names of those assigned to carry out activities including all dates,
times, locations, and important details.
You
remind the president and the other officers
of agreed-upon decisions that affect them. Most people appreciate a
friendly reminder.
You
keep membership records for your crew using the
Venturing Secretary's Records, which will help you keep accurate registration
and attendance information. You supervise all the crew's correspondence,
calling the officers' attention to important items and writing letters on behalf
of the crew.
You
help the program vice president publish
a schedule or newsletter for crew members and keep them informed about meeting
plans, activities, and last-minute changes. You should organize a
telephone network among crew members. You handle all publicity through
school or community newspapers, newsletters, radio, television, speakers,
bulletin boards, and other media.
Effective
communication is an important leadership skill. You have the challenge and
the opportunity to use this skill for your crew. An adult member of the
parents' committee may be assigned to assist
you. If you become overwhelmed by the publicity and communications needs
of your crew, don't hesitate to enlist the help of other crew members.
Sharing your responsibility with others is a part of Venturing. It's a
quality of good leadership.
BRPS
Venturing Crew
